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Job Summary

The Assistant Athletics Director for Eligibility and Compliance is responsible for ensuring the Athletics Department staff, coaches, student athletes and supporters are aware of and abide by the rules and regulations set forth by the University, the National Collegiate Athletic Association (NCAA) and other associated Conferences. In addition, this position is the liaison with the Managing Director, SARC, Student Conduct and Ethical Development, Bursar’s Office, Admission’s Office, Registrar’s Office, Student Enrollment Services, and the Faculty Athletics Representative.

Key Responsibilities

• Assist with APR data review, collection and submission.
• Create and maintain Academic Eligibility Grids to ensure accuracy and completion in a timely manner.
• Liaison with the Managing Director, SARC to collaborate on Athletic Academic issues and success.
• Liaison between Athletic Department and the Office of General Council.
• Provide communication to Athletic Department on academic issues and concerns.
• Provide compliance interpretation and rules education to SARC.
• Prepare transfer transcript evaluations.
• Assist with Progress Toward Degree Waivers.
• Provides rules interpretation to coaches, staff, department and student-athletes.
• Compliance policy and monitoring efforts including amateurism, personnel, recruiting, eligibility, and playing and practice seasons.
• Assists with and may coordinate investigation of known and/or alleged rules violations.
• Oversight, tracking and distribution of initial and continuing athletics and academic eligibility status of all student-athletes.
• Liaison with the Student Conduct and Ethical Development department for all student-athlete code of conduct issues.
• Provide academic impact information on all change of status and NLI forms.

Knowledge, Skills & Abilities

• Extensive and in-depth knowledge of the National Collegiate Athletic Association (NCAA) and NCAA Eligibility Center policies and processes
• Specific knowledge to ensure incoming student-athletes, transfer student-athletes and auxiliary rosters are eligible to participate in intercollegiate athletics meeting NCAA and Conference eligibility requirements.
• Ability to conduct meetings, establish record keeping protocol and organize record keeping protocol
• Effective management skills required to supervise Compliance Office staff, including assistance with required game management responsibilities for home events.
• Ability to work effectively with donors and Booster Clubs to educate and direct involvement in fundraising activities.
• Demonstrated knowledge of student development theories relevant to a metropolitan university and demonstrated sensitivity and understanding of the needs of SJSU’s diverse student body.
• Demonstrated ability to maintain confidentiality and appropriately handle sensitive communications with student, employees and external agencies.
• Demonstrated ability to mediate conflicts and provide dispute resolution in a fair and objective manner
• Demonstrated ability to interpret technical procedures or regulations as well as CSU and university policies and procedures.
• Ability to communicate effectively NCAA rules and regulations governing recruiting, amateurism, awards and benefits, playing and practice seasons, and sports camps and clinics
• Experience navigating NCAA, Conference and Institutional databases, including but not limited to LSDBi (NCAA database), MW.org (Conference database), ARMS software (Compliance software) and OpenDorse (NIL software)

Required Qualifications

• Bachelor’s Degree
• Minimum of three years of experience in NCAA compliance at the Division I level

Preferred Qualifications

• Master’s Degree, Juris Doctorate
• Four years of experience in NCAA compliance at the Division I level
• Experience working with D-1 Football program

Compensation

Classification: Administrator I
Anticipated Hiring Range: $7,500/month
CSU Salary Range: $3,938/month - $11,703/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: October 7, 2024 through October 14, 2024. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

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